How do I set up my Laptop & Account? (As a new employee)

    When you first turn on your laptop, you will be greeted with something like this. 

    This is the lock screen. Click the mouse, or press any key to continue.

    You will then see something like this:

    If you don’t see the fields for Username and Password, click Other User in the bottom left, and they will appear.

    You should already have login credentials.

    If you do not, please talk to your school’s Office Manager, or the District Office.

    Your login credentials will look something like this:

    EMail: Firstname.Lastname@Philomath.k12.or.us

    Username: lastfirsm

    Password: Marshland-Sinuous-Matriarch5


    1. Type your Username in the first field. You may enter either your Email or your Username; both will work.

    2. Press the Tab key on your keyboard, or click the Password field.

    3. Type your password.

    4. Press Enter on your keyboard, or click the submit button.


    The first time you log in, you will see this message. You will also see it once a year, as passwords expire annually.


    Click OK, or press Enter on your Keyboard.

    You will see this screen.


    Now you may choose a new password!

    Your password must have:

    • At least 8 characters total

    • At least 1 capital letter

    • At least 1 number

    • At least 1 symbol


    I recommend using a password generator like https://www.dinopass.com/


    Head there on your phone or another device, and click Another strong password please.


    You are also welcome to make up your own password, but please do not use something obvious or common like Monkey123!

    Enter your new password in the New Password box (the third box down.)


    Then enter your new password again in the Confirm Password box (the fourth box down.)


    Normally your password will be hidden as you type it, in case anyone is looking over your shoulder. You can click on the eyeball to the right to see what you’ve typed.


    Now press Enter on your keyboard, or click the Continue [->] button. 

    After a few seconds, you should see this message. Well done. You will  use your new password to log on from now on. Press Enter on your keyboard or click OK

    You will see this screen, followed by a few messages about setting up your account. This may take a few minutes.

    Now you will see the Desktop.


    Double-Click on Google Chrome to open the web browser.

    You will be prompted to sign in. Click the Sign In button on the bottom right.

    Enter your Email address and press Enter on your keyboard, or click Next.

    Enter your password. You may check the Show Password box to read what you’ve typed. Press Enter on your keyboard, or click Next.

    You’ll see this Welcome Message.

    Scroll to the bottom, and when you are ready, click I understand.

    You will see this message regarding 2-Step authentication (a.k.a. 2FA, MFA, Two-Factor).


    This is a mandatory requirement for all school staff to meet insurance requirements.


    In its simplest form, when you sign in to Google from a new device, you will receive a text message with a code. You enter that code into Google, and you will be logged in.


    This reduces the likelihood of your account being taken over by the bad guys by over 90%.


    For more information, please see: What is 2FA?


    Click Enroll.

    Enter your phone number, and click Next.


    Note: There is a less convenient alternative for Licensed and Classified staff who do not wish to use their phone. Please see:

    Why should I use my phone for 2FA?


    You may also reach out to your School’s office manager, or the District Office, for more information.

    Once you receive your code, click Next in the bottom-right.

    On the next screen, click Turn On.

    You will be taken to the Security page.


    Now we need to set up Browser sync so all your passwords and bookmarks are saved.


    Click your profile icon in the top right, then click Turn on sync…

    Check the box that says Add existing browsing data… then click Continue.

    Click Yes, I’m in.


    Now you are finished setting up browser sync.

    Click the New tab button near the top left.

    On your bookmark toolbar (near the top left) will be a folder labelled Links.

    This contains handy links to some common websites you may use every day.


    Speak to your office manager if you have any questions about what you’ll be using.




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